Nib #116 The One Word Writers Should Never Use

 In a public debate, whether in person or in writing, remember: your strategic audience isn’t your opponent. It’s the undecided, persuadable people witnessing your back and forth. This is why it’s so valuable to be generous and charitable in your tone and arguments. No, a softer touch isn’t likely to move hardened, convicted advocates on the other side. But it absolutely might help reach undecided readers and listeners. Trial lawyers don’t try to convince opposing counsel. They’re focused on the judge or the jury. In the same way, conservatives and liberals on the Senate floor aren’t debating for each other’s votes, but for the support of undecideds watching at home. In your writing, then, don’t be afraid to tailor your arguments, acknowledge the other side’s best ideas, concede unessential points, or refrain from taking tempting pot shots. Especially if your opponents are strident and censorious, a charitable tone can go a lot further than answering in kind. Respect and generosity in persuasive writing isn’t weak, it’s persuasive — which, remember, is the whole point. Until next week… keep writing!

Easter, the most beautiful thing, has understandably inspired some of the world’s most beautiful writing, including this: "Good Friday” by Christina Rossetti Am I a stone, and not a sheep, That I can stand, O Christ, beneath Thy cross, To number drop by drop Thy blood’s slow loss, And yet not weep? Not so those women loved Who with exceeding grief lamented Thee; Not so fallen Peter, weeping bitterly; Not so the thief was moved; Not so the Sun and Moon Which hid their faces in a starless sky, A horror of great darkness at broad noon – I, only I. Yet give not o’er, But seek Thy sheep, true Shepherd of the flock; Greater than Moses, turn and look once more And smite a rock. Happy Easter! And until next week… keep writing!

“I would have written a shorter letter, but I did not have the time.” - Blaise Pascal Young writers should take Pascal’s literary koan to heart. Composing first drafts may be the most daunting part of the writing process. But it’s also the least intellectually taxing. The draining, time consuming part of writing — the part that actually makes writing good — is the editing and revision. This is why writers’ procrastination is so pernicious. Good writing takes time — specifically, time after the first draft is already written. One of the simplest ways to level-up your work is build lots of back-end editing time into your schedule. Until next week… keep writing! 

One of the quickest and easiest ways to improve your writing is to cut the fat off of loose, wordy phrases. Here are four common examples: in order to for the purposes of due to the fact that at this point in time Young writers often think these phrases make their writing worldly and authoritative. They don’t. Authoritative writing is precise and concise. As you edit your drafts, be on the lookout for elongated phrases whose meaning can be conveyed in a single word. Instead of “in order to” just say “to.” Instead of “for the purposes of” just say “to.” Instead of “due to the fact that” just say “because.” Instead of “at this point in time” just say “now.” Trim that fat. Weed that garden. Eliminate unnecessary words. Until next week… writing!

Young professionals sometimes mistake persuasiveness with authority. You see it in name-dropping, resume padding, and overuse of jargon. In writing, this self-inflating tone is often expressed in posturing preambles. If you’ve ever read a letter or oped or speech that prefaces points with commentary about the status of the author, you know the vibe: “I stand before you…” “Let me be clear…” “I will not apologize for…” “I do not say this lightly…” Phrases like this are meant to subtly assert authority. To the audience, they usually signal insecurity. It wastes words, breaks the flow, confuses the issue, and annoys the audience. The way to impress people with your skills as a writer is to persuade them on the subject you’re writing about. The best way to do that is to remove your self from the equation. Focus on the audience and the issue. Don’t set up your points with these “Look at me!” introductions. Just make your case. If you sell your ideas well, the audience will buy you too. If you try to sell yourself, they’ll usually buy neither. Until next week… keep writing!

Pronouns are always for the audience. Strategically swapping them in for nouns makes your writing more reader-friendly. Unless it’s not clear what noun you’re swapping out. Good writers always make sure their pronouns’ antecedents are obvious. Here are three common mistakes writers make with pronouns, and how to fix them. 1. Multiple Possible Antecedents Consider the sentence: “Senator Jones met with Governor Smith after he was elected.” Who does “he” refer to here - Jones or Smith? It could be read either way. So the writer will want to rework the sentence to clarify: “After Senator Jones was elected, he met with Governor Smith.” 2. Distant Antecedent Sometimes a pronoun’s antecedent is syntactically clear, but too far away for the reader to remember: “The appropriations package, negotiated over several weeks and amended repeatedly amidst backroom horse trading, passed just before midnight after leadership intervened. It alienated coalition members.” Readers could easily think “it” refers to the package, the amendments, the horse trading, or leadership’s intervention. Better to be clear, even if it requires more words: “The appropriations package, negotiated over several weeks and amended repeatedly amidst backroom horse trading, passed just before midnight after leadership intervened. The final text of the bill alienated coalition members.” 3. Beginning Sentences with Pronouns The most common location of unclear pronouns is at the start of sentences. Any time you open a sentence with a this or a that or a those , make sure the antecedent is obvious; otherwise, a single word can gum up multiple sentences. Until next week… keep writing!

A quick Nib from the great Elmore Leonard: “Never use a verb other than ‘said’ to carry dialogue. The line of dialogue belongs to the character; the verb is the writer sticking his nose in.” Leonard’s advice is for fiction writers. But the broader principle applies to all writing. When simple words do the job, use them. It builds up trust with your readers — trust you might need later on, when you have no choice but to use unfamiliar, technical terms. So in your writing, don’t blithely let people state, assert, aver, express, or declare what’s on their mind. Just have them say it. Until next week… keep writing! 

When you want to enumerate the items in a list, don’t start with firstly . There’s nothing wrong with the word itself. The problem with firstly will crop up a few sentences later, when consistency compels you to follow it up with the incrementally less elegant secondly and thirdly . Before you know it, you’ll be writing fourthly and fifthly , which are ridiculous. And a writer in your position can't afford to be made to look ridiculous. So, by all means number the items in your lists when it helps. Just drop the -ly . Make the first thing first , the second thing second , the third thing third , and so on. Until next week… keep writing! 

You know those 50/50 edits? Where the sentence — or word or section — works , but you’t not sure if it sings ? When you’re torn about whether to change it or not? Maybe it’s a 30-word sentence that holds together… but feels like it might be too long. Maybe it’s a phrase that conveys your thought… but feels a little awkward or casual or jargony. Maybe it’s a sentence that sounds great on the page… but feels like it might nonetheless be extraneous or tangential. Faced with these 50/50 edits, how do you know when to bite the bullet and make the change? It’s easy: every time . If you — the author, inclined to see the best in everything you write — thinks a sentence might be too long, a word might be inapt, or a paragraph might be unnecessary, then it probably is. Sometimes on further consideration, you’ll want to change it back. Give yourself that flexibility. But as a rule, if you’re ever not sure if you should change something… you should change it. Until next week… keep writing!